Wilmington Philatelic Society Revised 01/22/2009

Constitution

Article I

Name and Purposes

Section 1. The name of this Club shall be the "Wilmington Philatelic Society."

Section 2. The purposes of the Club are to: generally promote interest in philately: collect, exchange, and disseminate philatelic information for the benefit of its members; and cultivate a fraternal relationship among its members.

Section 1. Any person - (Regular Corresponding Member) who is seriously interested and engaged in philately may be admitted to membership in the Club as provided in and subject to the Bylaws.

Section 2. Any person who applied for and is duly admitted to membership in the Club shall be deemed to have accepted the Constitution and Bylaws and shall be bound by them and any amendments thereto, as if he or she had been a member at the time of their adoption.

Section 3. No member who has died, resigned from, or otherwise become disassociated from this Club shall thereafter have any interest in or claim upon the assets of the Club.

Section 1. The Officers of this Club shall be President, a Vice-President, a Secretary, and a Treasurer. No two offices shall be held concurrently by the same person.

Section 2. The business and activities of this Club shall be generally managed and controlled by a Board of Directors. The Directors shall be the above Officers, on at large Director, and the previous year's President.

Section 3. The Officers and Directors shall be qualified and elected in a matter prescribed by the Bylaws. Any member in good standing may be elected as an Officer or Director.

Section 4. All Officers shall hold office for one year, or until their successors are elected or appointed as provided in the Bylaws.

Section 5. The Officers and Directors shall perform all duties prescribed by the Bylaws and by the Directors consistent with this Constitution.

Section 1. This Constitution may be amended by a simple majority vote of the members present at any regular or special meeting of the Club, provided that notice of any proposed amendment shall be mailed or otherwise given in writing to the members in good standing at least five days before such meeting.

[Date of this edition of the Constitution: April 1, 1999] Re-scanned on January 13, 2005

Section 1. As provided in the Constitution, the Officers of the Club shall be a President, a Vice-President, a Secretary, and a Treasurer.

Section 2. The President shall preside at all meetings, generally supervise the administration, assets and activities of the Club, and provide for a fiscal year-end audit of the Clubs's assets, receipts and disbursements.

Section 3. The Vice-President shall act in the President's absence and provide for philatelic programs for the Club's regular monthly meetings.

Section 4. The Secretary shall record the minutes shall record the minutes of all Club meetings, preserve all necessary and useful documents, handle general correspondence and keep a correct list of members.

Section 5. The Treasurer shall collect and record all dues and other receipts and present a report of all receipts and disbursements at the Annual Meeting, which shall be the first regular meeting in the month of April. The books shall be audited annually.

Section 6. The Officers shall perform such other duties as may be assigned to them by the President.

Section 7. At the March monthly meeting. Officers shall be nominated and elected for the following year. If only one member is nominated for any office, and provided there are no additional nomination from the floor, the President shall forthwith declare the nominees elected. When there is more than one nominee for any office, a secret, written ballot shall be held and the person receiving the highest number of votes shall be declared elected. The Officers shall be installed at the April monthly meeting and assume office.

Section 8. If an office become vacant, for any reason, the vacancy shall be filled by action of the Board of Directors with the least possible delay.

Section 1. In addition and in a similar manner to the above Officers, one member shall be elected as At-Large Member of the Board of Directors. If not already elected to the Board, the previous year's President will also be a member. Each Board Member shall have a single vote.

Section 2. The Directors shall meet as necessary.

Section 3. Any vacancy on the Board of Directors shall be filled by action of the remaining Directors for the unexpired portion of the term of the vacancy.

Section 4. The specific duties of the Board of Direction shall be to serve as needed.

Section 5. Responsibility for the publicity needs of the Club shall be assumed by the secretary.

Section 1. The Directors shall establish such regular and special committees as may be necessary to properly handle the Club's affairs and activities and shall designate the numbers of members of each such committee.

Section 2. The President shall have power to appoint the members and name the chairperson for each such committee and to remove members thereof, subject to the approval of the Directors.

Section 1. The Directors shall have the power to: adopt, amend and repeal rules, in any manner consistent with the Constitution and Bylaws; establish and fix the term of office and duties of committees; govern the conduct and participation of members and nonmembers in meetings, auctions, trading sessions and other activities and functions of the Club; and acquire, protect and dispose of the Club's property.

Section 2. The membership, by simple majority vote of the members present at any meeting, may amend, suspend or repeal any rule so adopted by the Directors.

Section 1. Any members who fails to pay Club dues or any other personal indebtedness due from him or her to the Club within thirty days after written request has been made by the Board of Directors shall be automatically suspended from membership and shall not be reinstated until all such indebtedness is paid, or arrangement is made for the payment thereof, to the satisfaction of the Directors.

Section 2. The membership of any member may be terminated for cause upon recommendation of the Directors and a three-quarters vote of the members present at the monthly meeting following such recommendations.

Section 1. Regular meetings shall be held on the second Tuesday of each month unless otherwise fixed by the Directors.

Section 2. The first regular meeting in April shall comprise the Annual Meeting.

Section 3. Meetings shall be held in such places as may be determined by the Directors.

Section 4. All members in good standing shall have the right to vote on all questions at any meeting of the Club. A member more than sixty days in arrears in Club dues or any indebtedness due the Club shall not be regarded in good standing.

Section 5. The parliamentary procedure at meetings of the Club and the Board of Directors shall be Roberts Rules of Order.

Section 1. The Club shall maintain national affiliation through club membership in the American Philatelic Society.

Section 1. These Bylaws may be amended in the same manner and by the same vote as for amendments to the Constitution as prescribed therein under Article IV, Section 1.

[Date of this Edition of the Bylaws April, 1999] Re-scanned on January 13, 2005

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